How we handle information.

Plain-language privacy notes for visitors, correspondents and public enquiries. This page is designed to keep the Republic’s public contact routes cautious, limited and professional.

Who this applies to

This notice applies to people who visit this website or contact the Republic of D’Key through its public-facing routes.

Controller and contact

The public contact route for privacy enquiries is admin@republicofdkey.org. Where an enquiry relates to another branch, it may be routed to the appropriate D’Key branch only where needed to respond.

Information we collect

We only collect information you choose to provide, such as your name, email address, organisation, message, attachments, correspondence details and any evidence or context you send to us.

Lawful basis and use

To respond to enquiries and correspondence.
To maintain appropriate records of public enquiries, branch coordination and site security.
To take steps requested by you before entering into any arrangement.
To meet legal obligations or protect legitimate operational interests where applicable.

Special category or sensitive information

Do not send sensitive personal information unless it is genuinely necessary. If sensitive information is sent, it should be handled cautiously and only for the purpose for which it was provided.

Sharing

We do not sell personal data. Information may be shared only when required by law, necessary to respond to your request, necessary to protect the site or records, or where you have asked us to coordinate with an appropriate branch or partner.

Retention

Information is kept only for as long as reasonably needed for the purpose it was provided, lawful record keeping, evidence continuity, security, correspondence handling or legitimate operational needs.

Your rights

You may request access, correction, deletion, restriction or objection regarding information you have provided, subject to lawful retention needs and identity checks where appropriate.

External platforms

This site may link to external branch websites and third-party platforms. Their privacy notices and processing practices are separate from this site.

Analytics and cookies

This site does not require non-essential analytics to function. If analytics or tracking are enabled later, the Cookies page should explain them and a consent route should be used where required.